Club Policies

The policies set out below are those on data retention and GDPR aspects of the club's running, and behaviour guidelines on respect and dignity between members of Dublin Wheelers.

Barry and Alex duking it out at Corkagh Park

Notice Regarding Data Protection Obligations of the Club

Data Retention Information

The Club is subject to new EU Data protection rules, given effect in Irish law by the Data Protection Acts. To meet our obligations under this legislation we have reviewed the data we hold on members and in this notice wish to explain to you how we use information provided by you to the Club (including data on your application form, subscription forms or competition entry forms etc.) from time to time. The website at www.dataprotection.ie offers useful guidance on the legislation.


General:

There are ‘Eight Rules of Data Protection’. As a Club, we are required to:

  1. Obtain and process information fairly,
  2. Keep it only for one or more specified, explicit and lawful purposes,
  3. Use and disclose it only in ways compatible with these purposes,
  4. Keep it safe and secure,
  5. Keep it accurate, complete and up-to-date,
  6. Ensure that it is adequate, relevant and not excessive,
  7. Retain it for no longer than is necessary,
  8. Give a copy of his/her personal data to a member, on request.

We use information that you provide to us, or that we receive from other clubs, to administer the Club, to provide you with the services that you receive at the Club, to provide you with any other products and services supplied to you by the Club at your request, for the purposes of performing the Club’s obligations to you, for the purposes set out in this notice and for administration, risk assessment, health and safety.

Your data is recorded by the Club and processed and stored both on computer and in manual form. Internal administrative systems within the Club have in built data protection/security measures. Access to the system is limited and protected by password.

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Through this notice we let you know what we do with the information you provide and if you have any concerns in that regard you should advise the Club Communications Officer and the Club Secretary. For your part, you agree to keep the Club informed of any changes to the personal data that you provide. You are entitled to write to the Club Communications Officer and Club Secretary to request a copy of your personal data which the Club holds. Should inaccuracies exist in your personal data held by the Club, you are entitled to request that the Club amend or erase it.

When you no longer want your data to be processed and there are no legitimate grounds for retaining it, the data will be deleted.

Except where required by law to do so, the Club will never provide your personal data to any third party except to competition organisers for the purposes of confirming your details where you enter into a competition using your name and your Cycling Ireland number.

Unless you specifically request the Club Communications Officer and Club Secretary to do otherwise, the Club will provide your telephone numbers to other members for the purposes of arranging group cycles and meeting times etc. Your In Case of Emergency Contact is available directly to other members on the website for the purpose of allowing fellow members access this in the event of an emergency while on a Club event. This is held behind a log in screen and not available to the general public.

General Consent as Parent or Guardian:

Where you have provided information in respect of a Junior Member, you confirm that they have appointed you to act for them or that you are legally entitled to act for them, to consent to the processing of their personal data, including sensitive data, and to receive, on their behalf, any data protection notices from the Club.

Enquiries:

Any enquiries about this Notice should be addressed to the Club Communications Officer (dublinwheelerscomms@gmail.com) and Club Secretary (secretary@dublinwheelers.com) who are the Data Controllers for the purposes of the Data Protection Acts.

Barry Swan
Dublin Wheelers Club Secretary

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Dignity & Respect Policy

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  1. Dublin Wheelers is committed to ensuring an environment free from bullying, harassment and sexual harassment for all its members while taking part in club activities or interacting with other members.

    Bullying, harassment or sexual harassment by club members of other members or non-members that members may come in contact with while taking part in club activities will not be tolerated and may lead to disciplinary action up to and including expulsion from the club.
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    All club members have the right to be treated with dignity and respect. Complaints by members or non-members concerning the behaviour of club members will be treated with fairness and sensitivity and with as much confidentiality as possible. Any such complaint received by the committee will be dealt with in a fair and transparent manner. All club members also have a duty and obligation to behave in a respectful manner towards other members and non-members while involved in club activities including social events.
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  2. Bullying is defined as repeated inappropriate behaviour, direct or indirect, verbal or physical conducted by one or more persons against one or more people which can reasonably be regarded as undermining the individual's right to dignity. An isolated incident may be offensive to the subject but is not considered to be bullying. Examples include social exclusion, repeated comments directed at a person's physical appearance, physical or verbal threats.

    While this definition is not meant to exclude all light-hearted banter, an explicit request by the subject not to indulge in such talk must be respected and any repeat incidents will be regarded as bullying. Comments resulting in exclusion, isolation or intimidation of a subject do not require the subject to explicitly make a request to desist.
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  3. Sexual harassment includes any form of unwanted verbal, non-verbal or physical conduct which violates a person's dignity and creates a hostile, degrading, humiliating or offensive environment for them. Such unwanted conduct may include acts, requests, spoken words, gestures or the production, display or circulation of written words, pictures or other material.

    Examples include unwanted physical contact such unnecessary touching, patting or pinching, unwelcome sexual advances, propositions or pressure for sexual activity, continued suggestions for social contact when it has been made clear that the other party is not interested, suggestive remarks or lewd comments.
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  4. Harassment is similar to sexual harassment but without the sexual element. This includes any form of unwanted conduct related to a person's gender, race, sexual orientation, age, disability, nationality, religious belief or ethnic origin which has the purpose or effect of violating a person's dignity and creating a hostile, degrading, humiliating or offensive environment for them.
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  5. Any member who is subject to or witnesses such behaviour is asked to report the matter to a member of the club committee.
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